Meeting Summary & Action Items Template

Create a 2-minute read summary of this meeting.

MEETING: [Meeting name/type]
DATE: [Date]
ATTENDEES: [Names or roles]

INCLUDE:
- 3-5 key takeaways (one sentence each)
- All decisions made
- Action items with owners
- Next meeting date/topic (if discussed)

FORMAT: Bullet points only, no paragraphs

NOTES:
[Paste your notes]

Create formal meeting minutes from these notes.

MEETING DETAILS:
- Title: [Meeting title]
- Date/Time: [Date and time]
- Location: [Physical/Virtual]
- Attendees: [Names with roles]
- Absent: [Names]
- Facilitator: [Name]

STRUCTURE:
1. Call to Order
2. Approval of Previous Minutes (if applicable)
3. Agenda Items (for each: discussion summary, outcome)
4. Decisions Made (numbered list)
5. Action Items (table: Item | Owner | Due Date | Status)
6. Open Issues/Parking Lot
7. Next Meeting
8. Adjournment

TONE: Professional and objective
FORMAT: Numbered sections with clear headers

NOTES:
[Paste your notes]

Extract all action items from these meeting notes.

FOR EACH ACTION ITEM IDENTIFY:
- Task: What needs to be done (specific and actionable)
- Owner: Who is responsible (single person)
- Due Date: When it is due (use dates, not "soon" or "next week")
- Priority: High/Medium/Low
- Dependencies: What needs to happen first (if any)
- Context: Brief note on why this matters

OUTPUT FORMAT:
Use a table with columns: Task | Owner | Due | Priority | Notes

ALSO FLAG:
- Tasks mentioned but not assigned
- Deadlines that seem unrealistic
- Potential conflicts or dependencies

NOTES:
[Paste your notes]

Extract all decisions from these meeting notes into a decision log.

FOR EACH DECISION CAPTURE:
- Decision: Clear statement of what was decided
- Date: When the decision was made
- Decision Maker: Who had final say
- Rationale: Why this decision was made
- Alternatives Considered: What else was discussed
- Impact: Who/what is affected
- Review Date: When to revisit (if applicable)

FORMAT:
Number each decision (D-001, D-002, etc.)
Use a consistent template for each entry

ALSO IDENTIFY:
- Decisions that were deferred
- Decisions that need escalation
- Reversible vs. irreversible decisions

NOTES:
[Paste your notes]

Create a stakeholder update email from these meeting notes.

CONTEXT:
- Meeting: [Type/Name]
- Audience: [Who will receive this - executives, team, clients]
- Their interest: [What they care most about]

EMAIL STRUCTURE:
1. Subject line: Clear and specific
2. TL;DR: 2-3 sentence summary
3. Key Decisions: What was decided (bulleted)
4. Progress Update: What moved forward
5. Blockers/Risks: Issues that need attention
6. Action Items: Only items relevant to this audience
7. Next Steps: What happens now

TONE: [Professional/Casual/Urgent]
LENGTH: Under 300 words

NOTES:
[Paste your notes]

Extract action items from these meeting notes and format for import into [Asana/Jira/Linear/Notion].

TOOL: [Your tool name]
PROJECT: [Project/Board name]

FORMAT ACTION ITEMS AS:
- Title: Clear, actionable task title
- Description: Context and acceptance criteria
- Assignee: [Use @mentions if applicable]
- Due Date: YYYY-MM-DD format
- Priority: [Tool-specific priority levels]
- Labels/Tags: [Relevant tags]
- Parent Task: [If this is a subtask]

ADDITIONAL:
- Group related tasks
- Suggest dependencies between tasks
- Flag tasks that need more clarification before creating

NOTES:
[Paste your notes]